Office move – 10 tips for a successful move,

A move always brings with it stressful times, especially when it comes to an office move. Because chaotic coordination can quickly jeopardize the continued existence of important jobs. All the more important is the planning around the question: What to consider when moving office?

It is not only important to consider legal aspects and carry out good planning for the move, but also to ensure that downtime is kept as short as possible.

For this reason, our blog post today provides valuable tips on the subject: What can I expect when moving office? In addition, we provide answers to frequently asked questions about, among other things, the costs of moving offices.

Tip 1: Create a detailed plan

What can I expect from an office move? In order not to experience any nasty surprises here, good planning is the be-all and end-all. It forms the basis for the entire office move and, in addition to all the tasks, should also contain the associated times and people carrying them out.

Make sure that you also calculate the costs for the office move in order to get a detailed overview of the upcoming measures. The more precisely you carry out the planning in advance, the more structured the actual office move will be.

Tip 2: Consider all legal aspects

There are numerous factors associated with an office move, all of which must be taken into account. Starting with the fact that you have to terminate your old rental agreement in good time and that you should inform all employees and customers about your upcoming project in an information letter.

Furthermore, it is important to set up emergency numbers for the move and to notify your responsible tax advisor as well as the tax office and insurance companies.

Once these steps have been clarified, you should not only have all the keys handed over to you by the employees but also arrange a suitable key handover with the landlord or caretaker.

Tip 3: Involve your employees

The office move is not only a big challenge for the management, but also for all employees. For this reason, involve all colleagues in your planning for the office move in good time and offer the greatest possible transparency. In this way, you avoid uncertainties or fears in connection with the upcoming move and ensure that all employees pull together.

In addition, every employee can help to make the move as easy and convenient as possible and, for example, sort out or replace work equipment in advance that should no longer be used in the new office space.

Tip 4: Get professional office move support

An office move is complex and there are many small things that can go wrong. With the help of a professional moving company, they ensure that the entire move is well coordinated and runs smoothly. The moving company takes care of the careful transport of furniture, work utensils, and equipment.

On request, an experienced service provider can also provide you with containers for the disposal of old furniture and equipment or various other services related to the office move.

You may be wondering in this context: How much does an office move cost?

The costs for an office move are often significantly lower than you initially assume. In order to know exactly in advance what expenses will be incurred, it is important that you get a free and non-binding offer.

Tip 5: Check the inventory

Think carefully in advance about which inventory will move to the new office space and what may need to be changed or modernized. A move is an ideal opportunity to dispose of old furniture and equipment and to purchase an adequate replacement.

Also, note the delivery times for new furnishings to avoid missing important inventory at the new location or not arriving on time.

Tip 6: Think about cleaning

Both the new offices and the location previously used must undergo a thorough cleaning.

Here you also have the option of hiring a suitable cleaning company to clean the new premises before moving in and to clean the old company premises promptly after the move.

In addition, a cleaning company ensures that stairwells and entrances, for example, are freed from moving dirt on the day of the move.

Tip 7: Plan enough time for set-up in the new office

Not only does the dismantling and transport of the inventory take time, but also the unpacking, assembly, and connection of technical devices at the new location.

For this reason, you should also consider the effort that will be required in the new office for your office move. Experience has shown that assembling furniture and setting up equipment often takes more time than initially thought. Allow enough time at this point to set up your new office in peace.

Tip 8: Allow for downtime

Even with the best planning, it is rarely possible to leave the old office on Friday afternoon and continue working seamlessly at the new location the following Monday.

Make sure that you factor in downtimes, for example by informing all customers and employees in good time and also setting up an answering machine and an automated email notification that draws attention to the move that is currently taking place.

Tip 9: Communicate your new contact details

Don’t forget to inform your customers and business partners about the new contact details. The easiest way to do this is to publish a corresponding article on your company website and send out a newsletter with information about the company move. The email signature of each individual employee should also be revised in this context and the current contact details should be kept ready.

Tip 10: Have a housewarming party

Celebrate your successful office move with a housewarming party. With this, you not only reward yourself and your colleagues, but you can also invite important business partners and customers to show them how you have designed your new office space.

Conclusion: what to consider when moving office!

It is finished! With our 10 tips, you will have mastered your office move in no time.

An important point is that you look for a suitable moving company and a cleaning company that you can rely on and that will actively support you in planning and implementing your office move.

Talk to us about your challenges. Together we will organize your office cleaning in your new office in Sydney.